PIT Update

LTC Foundation Scholarship Check Process

Congratulations Foundation Scholarship Check PIT! Team members: Katy Prange, Jayne Meyer, Molly O’Connell, Donna VanderWyst, Joan Zielinski, Derek Jablonicky, Kristin Abell, Cindy Dross, Barb Dodge. This PIT created a leaner process in just 3 days. The team anticipates the process to be in full effect by March 1, 2009. Their results are listed below:

• 100% elimination of check printing: est. 200 per year saves 12 hours of staff time.
• 20% reduction in major processing steps: from 24 to 19. 8 total processing activities were removed replaced by leaner “transfer of funds” and communication of completed steps.
• 50% reduction in time as measured by days ( time span reduced by 5 – 6 days)
• 100% elimination of CSA’s time to prepare and post checks (10 min per check = 33 hours per year)
• 100% elimination of check requests
• 100% elimination of duplicate copies of checks reducing time, paper and storage materials.
• At least 4 hours of time saved for rework and adjustments for ineligible students (2 hours for Foundation staff, 2 hrs Financial Aid)

Other Events Scheduled or in the Works!
• Employee Rewards and Recognition – January 2009, Team Leader: Kathy Kotajarvi
• Apprenticeship Student Management – February 2009, Team Leader: Mike Thompson
• Student Admit to Register - February 2009
• LTC Class Listing – March 2009, Team Leader: Scott Lieburn
• Unified College Mailing List – tbd, Team Leader: Julie Mirecki
• Interdepartmental Communication – looking for team members

Interested in being a PIT Facilitator? – Contact Barb Dodge or Kim Pahl. I:/Research-Planning/Process Improvement is currently storing the PIT documents. Completed PIT information and a manual, with checklists, to get you started on a new project are located there. New to the collection is a "mini-PIT" checklist for those smaller projects you want to do within your departments.

If it is a long-standing headache, a process that involves a number of different people or departments, when paper or people stall waiting for responses, a new idea to be developed, or a problem to be solved, "it's a PIT!"

The PIT Steering Committee will meet again in January. We're excited about a successful year ahead supporting great improvements to student learning, student access to learning, and to improving our work environments. If you have an idea you'd like to put into action, please contact any PIT Steering Committee member: Barb Dodge, Kim Pahl, Doug Gossen, Doug Hamm, Mike Lanser, Lynn Retzak, Patti Saunders, Kitty Thiele, Lisa Weadge, Karla Zahn, or Amy Hochkammer.